Vendor Guide

Preparing for Move-In

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4 min read•Last Updated: July 2026

Move-in day goes much smoother when you have a plan before you arrive. This guide will help vendors think through arrival, unloading, booth setup, and the little details that make setup faster and less stressful.

Before You Leave Home

  • Pack your products in clearly labeled boxes or totes.
  • Keep your most important setup items easy to reach.
  • Bring a copy of your booth information if available.
  • Charge your phone, card reader, and portable battery.
  • Review official C2PC move-in instructions before leaving.

Arrival Planning

  • Give yourself more time than you think you need.
  • Plan for traffic, weather, and unloading delays.
  • Know where you are supposed to enter or unload.
  • Have your vendor name ready when checking in.
  • Be patient with staff, volunteers, and other vendors.

Unloading Tips

  • Use carts or hand trucks when possible.
  • Keep aisles and loading areas clear.
  • Move your vehicle after unloading if directed.
  • Do not block entrances, exits, or other vendors.
  • Work efficiently so everyone has room to unload.

Booth Setup Order

  • Place tables and large fixtures first.
  • Add table covers and backdrops.
  • Set up shelving and displays.
  • Arrange merchandise.
  • Add signs and price tags.
  • Test payment equipment before the show opens.

What to Keep Handy

  • Tape
  • Scissors
  • Zip ties
  • Pens
  • Phone charger
  • Water
  • Booth number or vendor information
  • Any printed instructions from C2PC

Quick Checklist

  • Review move-in instructions
  • Charge devices
  • Label boxes
  • Pack cart or hand truck
  • Keep setup tools accessible
  • Arrive with patience
  • Move vehicle after unloading
  • Test payment equipment

Related Resources

Need More Help?

Still have questions? Visit the Vendor Resource Center for FAQs, downloads, local Midland resources, vendor tips, and additional vendor information.

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